It's time to start preparing for the holiday season once again. That means you should be developing themes and lining up the appropriate venues before it's too late. You don't want to be the reason your company has to hold their holiday party in the CEO's garage. But don't panic, it's not too late.
It's that time of year again. The holiday season festivities rest solely on your shoulders. If you get it right, you're everyone's favorite person. Overlooking details, on the other hand, can very quickly severely damage your reputation.
However, that can all be avoided if you properly plan your event so the process flows as smoothly as possible, especially when dealing with out of town guests.
Remember: "By failing to prepare, you are preparing to fail." Benjamin Franklin
Here are a few processes you should add to your list of things to do in order to avoid headaches later on.
The number one reason that most small businesses fail is a lack of funding, not talent. How does that apply to you, as you're planning company events?
Consider each event you throw as its own mini-business, and do not be afraid to ask for the budget that you need to make it happen successfully. Easier said than done?
Here are the techniques that successful negotiators use to get the job done. Next time you need a budget increase, arm yourself with these tips!
You will often have special people attending your event — whether these VIPs are your speakers, industry celebrities, or just big donors, you can take steps to make them feel special. Simply identifying your VIPs is just the beginning; here are some things you can do to make VIPs really feel pampered at your event:
Most people understand and even appreciate the need for event security. People are less likely to get annoyed if your process moves rapidly and makes sense. Asking for credentials, having attendees pre-register and sign in, and sending guests through a quick security screening allows you to keep everyone safe without annoying your attendees.
For the novice or seasoned event planner, a green experience that is more substantial than the color theme may seem daunting. However, with a few tips and proven protocols, you can plan a successful company event that's also environmentally friendly.
Conferences, trade shows, and company parties generate an enormous amount of waste, which is why "green" events have gained popularity in the last decade as a way to combat the excessive drain of natural resources.
Think Green at Every Stage
Planning a green event means thinking eco-friendly at each stage. The best place to begin is with a list of questions. These may include but are not limited to:
To successfully plan and execute a green or eco-friendly event, it's essential to focus on the "3 R's" or the environmental concepts known as: reduce, reuse, and recycle. Following these important resource-saving concepts doesn't mean an event won't have the wow factor needed to impress attendees. In our more environmentally conscious society, any event that works toward sustainability and saving resources is impressive and impactful for attendees as well as the local community.
The advancement of today's technology has made it easier than any other time in history to integrate eco-friendly efforts into event planning. One of the most impactful ways to go green at your next company meeting, conference, tradeshow, or other event is to reduce paper and print waste by embracing electronic technology.
Companies across the globe are opting to go green and plan meetings, conferences, and other events in an eco-friendly manner. In Germany, the Green Meetings & Events Conference welcomed 340 participants for a special, fully carbon neutral event, while in the United States, the Unitarian Universalist Association's General Assembly meeting of 2015 reduced their waste per participant to less than one pound (0.26 kilograms) per day.
Even when you love your job, things still pop up to make life difficult — or at the very least, super-annoying. Event planners have a special list of pet peeves that can turn a good day into a terrible one pretty quickly. Sure, stress is part of the job, but there are certain things that can really grind your gears. In no particular order, here are the seven things event planners hate more than anything: